Our client is a global and juridical firm that provides the full range of Intellectual Property services from patent and trademark protection and management to commercialization and global enforcement and anti-counterfeiting programs.
Our client is strongly developing on the Russian market and is looking for a Paralegal to join their team and ensure the smooth running of the Moscow office through excellent and proactive administrative and legal secretarial support.
Daily ongoing support of the team
Preparation of documents for notaries
Translation of documents from/into Russian and English
Formatting and proofreading of legal documents in English and Russian
Updating and maintaining contact database lists as necessary
Full range of legal secretarial responsibilities including answering telephone calls, arranging and schedule conference calls and videoconferences
Maintenance of fee earners’ diaries and management of their travel/visa requirements etc
Manage contract and ad hoc maintenance of office equipment, telecommunications, suppliers of other services
Filing, photocopying and archiving as necessary
Internet searches (Consultant +, Garant, Internet
Back up support for reception desk
Assisting staff for enforcement activities – organizing purchases campaigns of goods to markets in Moscow + ordering samples of goods by phone or internet + internet monitoring operations (on counterfeiter or potential shops selling counterfeits) + taking pictures of samples + organizing hard and electronic files (supervising secretary’s work) + translation (EN + RU) of various documents (official letters, emails to clients, presentations, information letters) + communication with police and customs regarding detention of potential counterfeits (by phone + making presentation about counterfeited goods to seminar) + assisting junior Associate to prepare documents for the official authorities (police, customs, court) for detention and destruction of counterfeits + recording TMs to customs register
Assisting staff for TMs and patent portfolio management – preparing documents for applications to Rospatent of TMs + patents.
Legal qualification from a suitable State University
Fluent in both written and spoken Russian and English language (including legal terminology)
Previous experience in similar role in international firm necessary
Excellent time management and organizational skills
Strong communication skills
Strong interpersonal skills
Excellent time management skills, able to meet challenging deadlines as required by clients and team members
Can take instruction as well as being proactive when necessary
Excellent secretarial/paralegal skills
Proficiency in Microsoft office including Word, Excel, Power Point, Access Database
Multi client database skills
Previous experience in similar role in an international law firm.
Understands local legislation and procedures
Goes “above and beyond” the call of duty to assist fee earners in providing a seamless service for clients
Salary to be discussed with the candidate + social package starting from the end of the probation period