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Administration/Office Assistant (Saint Petersburg)

Our client is a French Company, one of the world’s leaders in progressive cavity pumps, with offices all over the world.

To sustain its development in Russia and CIS, our client has opened a branch office in Russia, with head office in Saint Petersburg and now looks for an Administration and Office Assistant.


Reception Services: Manages the reception area

Answers incoming phone calls / Screens, direct calls and responds to inquiries

Opens, sorts, and distributes incoming correspondence

Signs for and distributes UPS/Fed Ex/Airborne packages

Receives and directs visitors / Issues visitor passes

Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing / Manage files

Keeps the lobby area tidy

Office Support: Assists in the day-to-day tasks

Schedules and coordinates meetings, events, or similar activities

Runs company’s errands when needed

Coordinates travel arrangements for employees and management

Sets up accommodation arrangements for company visitors

Researches, prices, and purchases office supplies

Assists in resolving any administrative problems

Provides and circulates information within the office

Interaction with other departments: Brings assistance to other departments

Assists with work overflow other departments (Food, Industry, Oil and Gas) as appropriate

Provides administrative assistance for on-boarding of new employees and follows up on technical issues

Assists in the processing of conference registrations, preparation of packets, badges

Office Administration: Ensure that operations are maintained in an efficient and effective manner

Coordinates maintenance and repairs of office equipment

Coordinates maintenance and repairs of facility

Researches, prices, and purchases office furniture

Ensures that safety and business procedures are followed by employees and visitors

Marketing support
Manage translation tasks with the support of the team

Helps if needed in the preparation of commercial presentations, documents for marketing purpose

Manages issues related to exhibition organization with the support of the team


Higher education

Knowledge and/or understanding of office administration

Responsible, Rigorous, accurate, detail oriented

Team spirit and able to work in a small company (5 people) and within an International environment

Native Russian speaker, English fluent, French as a plus

Possible trips in Russia and abroad for booths, events or potential trainings.

Will report to the General Director


The position is an office-based position, based in our client office in Saint Petersburg

Very good fix salary

Medical insurance

Annual bonus

Possibility of trainings in France


The position is an office-based position, based in our client office in Saint Petersburg.


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